NOTICE OF BID OPPORTUNITY
State of Washington – 02024 PDF Remediation & Document Accessibility
COMPETITIVE SOLICITATION POSTING: December 10th, 2025
DEADLINE FOR SUBMITTING BIDS: January 30th, 2026 at 11:59 PM (Pacific Time)
Contract Location: Statewide
Find the full solicitation on Washington’s Electronic Business Solution (WEBS). Vendors not registered in WEBS will not receive updates or amendments to the solicitation, which could disadvantage your bid.
Contract description: The Washington Department of Enterprise Services is using this Competitive Solicitation to solicit value-added bids from innovative, qualified Bidders to provide document accessibility and pdf remediation services (“Goods/Services”) for simple and complex documents that, at a minimum, meet or exceed any required minimum specifications for the Goods/Services and/or the required minimum performance requirements for Bidders who are awarded a Contract as stated in Exhibit D – Contract.
This contract is for the remediation of documents, which means transforming or remediating a digital document (such as a PDF) to meet required accessibility standards.
An accessible document should meet WCAG 2.2 AA technical standards, and when in PDF format, the document should meet PDF UA ISO 14289-1 or 14289-2 technical standards. If these standards are updated during the lifetime of the contract, the documents must meet the most current standard adopted by WaTech policy (for the State of Washington), or the most current standard at the time. When a document is accessible, this means users must be able to independently acquire the same information, engage in the same interactions, and enjoy the same services within the same timeframe as individuals without disabilities, with substantially equivalent ease of use.
This Competitive Solicitation is part of the Washington State Purchasing Cooperative. The resulting Contract will be available for use by all eligible purchasers at their option, including any approved Participant. These Participants can include purchasers from any state. Participants will decide whether the Contract meets their needs and whether they use the Contract to purchase the Goods/Services.
Question-and-answer period:
Question Deadline: January 9, 2026, at 11:59 pm (Pacific Time)
Answer Deadline: January 13, 2026
Submit questions or concerns about this solicitation in writing to the Procurement Coordinator: Chelsea Clark at descontractsteamapple@des.wa.gov
Scope of Work: Document remediation, document accessibility
Commodity codes:
- 209-44: Educational: Foreign Languages, Math, Science, Social Studies, etc.
- 208-80: Software, Microcomputer (Not Otherwise Classified)
- 208-94: Word Processing, Text Editors, Spell Checkers
- 710-52: Audio Equipment for the Visual and Hearing Impaired (Not Otherwise Classified)
- 710-92: Reading Devices (For the Vision Impaired)
- 785-70: Instructional Aids: Courses, Lesson Plans (Prepared), Programs, Ancillary Materials, Videos, etc.
- 785-85: Reading Programs, Reading Aids, Accelerators, and Calculators
- 918-25: Compliance Consulting, American Disabilities Act (ADA)
- 920-30: Image Processing and Conversion Services
- 920-40: Programming Services, Computer (Including Mobile Device Applications)
- 924-18: Educational Services, Alternative
- 952-72: Reading Services for the Blind
- 961-02: Administrative Services, All Kinds (Incl. Clerical, Secretarial Services, etc.)
- 962-58: Professional Services (Not Otherwise Classified)
NAICS 518210, NAICS 541511, NAICS 611710
Inclusion plan: Exhibit G – SubcontractorInclusionPlan
Preference:
- Washington small businesses
- Veteran-owned businesses
- Executive Order 18-03
Solicitation documents: Solicitation documents, contacts and bid instructions are available in WEBS: https://pr-webs-vendor.des.wa.gov/.
Organization: Washington Department of Enterprise Services
Links: https://pr-webs-vendor.des.wa.gov/
Pre Bid Meeting Details:
December 17th, 2025, at 9:00 AM (Pacific Time) via Microsoft Teams
Link: Join the meeting: https://teams.microsoft.com/l/meetup-join/19%3ameeting_Mzc2NDMzODgtNGQ0ZS00ZGEzLWE5MjYtNWRmZTY4MjdiZTZj%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22c1867473-b91b-48da-aa46-f1f19bfe90c9%22%7d
Meeting ID: 268 095 852 567 36
Password: wg2Gm6Tp
Join by phone:
+1 564-999-2000,,599010008# United States, Olympia
(833) 322-1218,,599010008# United States (Toll-free)
Find a local number: https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=599010008
Phone conference ID: 599 010 008#
Point of Contact:
Name: Chelsea Clark
Email: descontractsteamapple@des.wa.gov
Phone: (360) 407-9276
NOTE: These postings are from third parties and are listed as a courtesy. This website is not an official posting site for government agencies. Posts you see here are posted as a courtesy only. You must visit the agency’s official site (i.e. WEBS, SAM, etc) to see official bid notices, amendments, etc.
