NOTICE OF BID OPPORTUNITY
RFP Notice: DOH26-005C SRHP
Third Party Data Manager Solution
COMPETITIVE SOLICITATION POSTING: 01/30/2026
DEADLINE FOR SUBMITTING BIDS: 03/16/2026
Find the full solicitation on https://pr-webs-vendor.des.wa.gov/
Contract Location: Washington state
Contract description:
This competitive solicitation is posted on behalf of the State of Washington, Department of Health (DOH), Prevention and Community Health (PCH), Sexual and Reproductive Health Program (SRHP). The DOH SRHP requires a qualified contractor to provide third-party data manager solution. The services required include providing, operating, and maintaining a secure, HIPAA-compliant and Uniform Health Care Information Act-compliant Clinic Visit Record (CVR) data system.
BIDDER ELIGIBILITY:
The Washington State Department of Health is seeking qualified contractor(s) to provide a Third-Party Data Manager Solution as described in this Request for Proposal (RFP). The new third-party data manager will transition DOH from the legacy solution, and operate and maintain a secure, HIPAA-compliant and Uniform Health Care Information Act-compliant Clinic Visit Record (CVR) data system.
PERIOD OF PERFORMANCE:
The period of performance of any contract(s) resulting from this RFP is projected to start on April 1, 2026 and end June 30, 2028.
The term of the contract may be extended by amendment up to four times for 1-2 years per amendment, at the sole discretion of DOH. The total contract term shall not exceed 6 years and 3 months. Amendments extending the period of performance, if any, shall be at the sole discretion of DOH.
AVAILABILITY OF DOCUMENTS:
The RFP, along with any amendments and bid results, will be available only through Washington’s Electronic Business Solution (WEBS). In order to receive notifications of this opportunity, Bidders must be registered under at least one of the following WEBS commodity codes:
Code Title 208-37 Database Software 208-53 Integrated Software 208-60 Medical Software, All Types 208-68 Project Management | Code Title 209-38 Database Software 920-02 Access Services, Data 920-03 Application Service Provider (ASP) (Web Based Hosted) 920-66 System/Network/Database Administration Services |
PROPOSAL DUE DATE: Monday, March 16, 2026 by 2:00 pm. Pacific Time.
ELECTRONIC BID RESPONSES ONLY:
Bid responses will only be accepted electronically via Email/Email Attachment to bids@doh.wa.gov. Include the Solicitation number “26-005C” in the email subject line on all correspondence.
Small, Minority, Women, and Veteran-owned firms are encouraged to submit bids.
Closing Date: Monday, March 16, 2026 by 2:00 pm. Pacific Time.
Organization: Washington State Department of Health
Point of Contact: Laurelle Lee, Solicitation Coordinator
Scope of Work:
The Washington State Department of Health is seeking qualified contractor(s) to provide a Third-Party Data Manager Solution as described in this Request for Proposal (RFP). The new third-party data manager will transition DOH from the legacy solution, and operate and maintain a secure, HIPAA-compliant and Uniform Health Care Information Act-compliant Clinic Visit Record (CVR) data system.
Commodity codes:
APPLICABLE WEBS COMMODITY CODES:
In order to receive notifications of this opportunity, Bidders must be registered under at least one of the following WEBS commodity codes:
Code Title
208-37 Database Software
208-53 Integrated Software
208-60 Medical Software, All Types
208-68 Project Management
209-38 Database Software
920-02 Access Services, Data
920-03 Application Service Provider (ASP) (Web Based Hosted)
920-66 System/Network/Database Administration Services
Solicitation documents:
Solicitation documents, contacts and bid instructions are available in WEBS: https://pr-webs-vendor.des.wa.gov/
Organization: Department of Health
Value: $170,000
Links: https://pr-webs-vendor.des.wa.gov/
Pre Bid Meeting Details:
Bidders must RSVP for the Pre-Bid Conference by 2:00 p.m. Pacific Time 02/05/2026
Virtual Pre-Bid Conference 10:05 am Pacific Time via Microsoft Teams 02/23/2026
Other Details:
NAICS 518210: Application hosting (excluding software publishing) NAICS 518210: Cloud computing services (except software publishing and computer systems design) NAICS 541511: Applications software programming services, custom computer NAICS 541511: Computer program or software development, custom NAICS 541511: Computer software support services, custom
Details and the full RFP package are posted only on WEBS: https://pr-webs-vendor.des.wa.gov/
Point of Contact:
Name: Laurelle Lee
Email: bids@doh.wa.gov
Phone: (800) 525-0127
NOTE: These postings are from third parties and are listed as a courtesy. This website is not an official posting site for government agencies. Posts you see here are posted as a courtesy only. You must visit the agency’s official site (i.e. WEBS, SAM, etc) to see official bid notices, amendments, etc.
